In Practice
A move-in inspection records the condition of the apartment on day one. The resident and the property check each room and note scratches, stains, damage and anything not working. Photos and a signed form give both sides a record to compare against at move-out.
Leasing and maintenance usually split the job. Maintenance confirms the unit is ready and working. The leasing agent or manager walks the unit with the resident, hands over the form and keeps the signed copy in the lease file. Residents are often given a short window to report anything they missed, which also generates early work orders.
Example: a resident notes a chip in the bathroom tile and a stain on the carpet. Both are written down and photographed. Months later at move-out, those items are not charged to the resident because the record is clear. That clarity protects the resident and the property.
Common mistake: rushing the walk or skipping the form. Without a clear record, security deposit disputes get harder to resolve. Rules about inspections, itemized deductions and deadlines vary by state and city, so check local law and ask counsel to review your forms.
Move-In Inspection: Common Questions
Who does the move-in inspection?
Usually the resident and a property representative together, after maintenance has confirmed the unit is ready. Both keep a copy of the form.
Why does the move-in inspection matter for the security deposit?
It is the baseline. Without it, it is hard to show what damage was new at move-out. Local deposit laws vary, so check yours.
